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HCL Notes/Domino 8.5 Forum (includes Notes Traveler)

HCL Notes/Domino 8.5 Forum (includes Notes Traveler)
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If it's deleted

How could you have a row for a doc that's no longer there?

We opted to disallow any deletions from an app, EVER. Each app includes a 'hide' or 'remove' function that sets a field (Hide) to a value (Hidden) and all view selections exclude them except the admin view called 'hidden docs'. In some apps, we require entry of a reason for hiding a doc and possibly even an eSig.

This way, we can recover docs removed in error. Generally, the overhead ('extra' docs) is trivial and never been a real problem for us.

If we have an app were deletion makes sense but we don't want to allow direct deletion, we use the 'hide' method and then run a scheduled agent once a week to do the actual deletion of the doc. If we needed a marker/tombstone, we'd created it at this event.

If this seems like overkill:
We started using this in R4 when soft deletes didn't exist and have never seen a need to change the designs.
We work in a highly regulated environment where record histories are mandatory so in addition to the 'no delete' rule, we also use the OpenNTF 'Audit Manager'.


Feedback response number WEBB8ZBP5B created by ~Hank Lopvelutergon on 10/22/2012

How to add column in view to show i... (~Maria Brevelus... 19.Oct.12)
. . If you've deleted the document you ... (~Fritz Ekfoober... 19.Oct.12)
. . . . need more info (~Maria Brevelus... 19.Oct.12)
. . . . . . Yes I understand what you want, you... (~Fritz Ekfoober... 19.Oct.12)
. . . . . . Implement a pseudo delete (~Yentl Ektootex... 20.Oct.12)
. . . . . . . . man I thought this would be easy...... (~Maria Brevelus... 22.Oct.12)
. . . . . . . . . . Maybe IsDeleted (~Fritz Ekfoober... 22.Oct.12)
. . . . . . . . . . . . that only works in LotusScript... (~Maria Brevelus... 22.Oct.12)
. . . . . . . . . . . . . . If it's deleted (~Martha Lopjipy... 22.Oct.12)
. . . . . . . . . . . . . . Sorry when you bought up C I figure... (~Fritz Ekfoober... 22.Oct.12)




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